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Staff Transport
Home/Services/Staff Transport

Staff Transport (Factory & Institution)

In a major industrial region such as Kocaeli, getting your employees to work on time, safely and comfortably is critical to your productivity. Routes, vehicle capacity and departure times are designed around your facility's shift pattern and the home addresses of your personnel; the entire operation is coordinated from one point and reported daily.

What the Service Covers

Why Ekerhan Seyahat?

Shift-Aligned TimetablePunctual departure times suited to all working patterns, including three-shift operations.
Route OptimizationThe shortest and safest route planning based on the distribution of personnel addresses.
Guaranteed Backup VehiclesA pool of reserve vehicles and drivers that steps in for breakdowns and exceptional situations.
Digital Tracking & ReportingTransparent monitoring of trip, timesheet and cost data through our own software.

How We Work

We bring a new staff transport project live in five steps. Thanks to our own fleet, the time from first analysis to first departure is on average 7–15 working days, depending on the size of the site.

AnalysisWe review your shift times, the address distribution of your personnel and your current costs.
Route designWe produce the optimum line, vehicle type and capacity plan, with a cost comparison across alternative scenarios.
Pilot runTrial departures are made on selected routes; pick-up points and journey times are verified on the ground.
Go-liveDriver assignment, vehicle branding, employee briefing and panel access rights are completed.
Reporting and improvementDaily trip, monthly cost and occupancy reports allow routes to be re-optimized periodically.

Service Levels We Define in the Contract

The figures below are the levels we define in a typical factory staff transport contract; they are adapted together with you to suit your site.

IndicatorCommitment
On-time arrival rate≥ 99%
Replacement vehicle on breakdown≤ 20 minutes
Trip and occupancy reportingDaily
Access to the operations center24/7
Site audit and route reviewMonthly
Healthy Driving Program

Safe journeys start with a healthy driver

We run a holistic program that continuously monitors the physical and mental health of our drivers, because a zero-accident target starts with the person behind the wheel.

01

Pre-trip check

Fatigue, blood-pressure and alcohol checks before every shift.

02

Rest-time monitoring

Working and rest times are tracked digitally; legal limits are never exceeded.

03

Periodic health screening

Annual medical check-up and psychotechnical assessment.

04

Telematics driving score

A monthly driving report from braking, speed and cornering data, with one-to-one feedback.

05

Lifestyle and ergonomics training

Training on sleep, nutrition, ergonomics and stress management.

06

Safe-driving award

Accident-free, high-scoring drivers are rewarded every period.

Digital Platform

Manage Your Operation from a Single Screen

With our proprietary software, developed entirely in-house, you can manage all of your operations digitally from one center. You can access the system instantly from anywhere in the world, on your phone, tablet or computer.

EKERHAN · Operations Panel LIVE
Active Vehicles42
Trips Today128 / 130
On-Time Arrival99,2%
Monthly Cost Variance-3,4%
TRANSFER #TR-2481 IST → Gölcük · Estimated arrival 14:20 · 12 km
Timesheet Summary
DepartmentStaffOvertime
Production / Shift A31842
Production / Shift B29638
Production / Shift C27431
Administrative Office869
Monthly Trip Cost

Timesheet & Overtime Management

You can create overtime requests and process your fixed timesheets with ease.

Fleet & Cost Control

Track the details of the vehicles used by your company, their live assignments and operating costs transparently.

Live Transfer Monitoring

Follow the welcome and travel process of your guests live on the map and receive real-time status updates.

Parent, Staff and Safety Systems

Parent Information System

A student's boarding and drop-off, the vehicle's live location and estimated arrival are sent instantly to the parent's phone.

QR / Card Boarding

Staff and students board with a QR code or card; attendance and timesheets are created automatically.

Smart Notifications

Delay, route-change and weather alerts are delivered by SMS and app notification.

Emergency & Safety

Vehicle tracking, speed-limit monitoring and a one-touch emergency line to the operations centre.

Satisfaction & Feedback

Passengers rate each trip with one tap; complaints are recorded and resolved in line with ISO 10002.

Driving Analytics

Safe-driving scores, fuel and emission reports from telematics data; input for carbon footprint tracking.

Transparency for Your Procurement and HR TeamsUser permissions specific to your company are defined at the start of the contract; you can export timesheet, trip and cost reports at any time. A demo account can be opened during the quotation stage on request.
We value our solution partners

We support the products of the companies we work with by adding to our fleet the vehicle brands that use the parts they manufacture.

Ekerhan Seyahat filosu ve sürücü kadrosu
Our Fleet

Our Vehicles

All vehicles in our fleet are between 0 and 5 years old, cleaned inside and out daily and serviced regularly at authorized workshops. With modern heating and cooling systems and comfort-focused interiors, they are ready for every road condition.

Our vehicles are also disinfected regularly by the certified company we work with and brought in line with the highest hygiene standards before your journeys.

  • Daily interior and exterior cleaning
  • Periodic maintenance at authorized service centers
  • Regular disinfection by a certified provider
  • Modern heating and cooling systems
  • Legally required equipment (fire extinguisher, first-aid kit, warning triangle set)
  • Traffic, comprehensive and financial liability insurance
  • Full cover with personal seat insurance
  • Vehicle tracking system and speed limit monitoring
Mercedes-Benz TourismoMercedes-Benz Sprinter Mercedes-Benz S-SerisiMercedes-Benz E-SerisiMercedes-Benz VIP Vito Ford Tourneo Custom VIPToyota Proace Verso VIPHyundai Staria VIPFiat and other economy vehicles
Quality Assurance

Our Certificates and Management Systems

Our ISO management system certificates are issued by IQR International Certification Services LLC under IAS accreditation (MSCB-135) and can be verified by certificate number via IAF CertSearch.

ISO
9001
Quality Management System

ISO 9001:2015

All operational processes are defined, measurable and audited regularly.

Certificate No QMS-017998Valid until 09.09.2027
ISO
14001
Environmental Management System

ISO 14001:2015

Measurable targets in fuel, emission and waste management; an eco-driving policy.

Certificate No EMS-017998Valid until 09.09.2027
ISO
45001
Occupational Health & Safety

ISO 45001:2018

Full safety through risk assessment, site audits and regular OHS training.

Certificate No OHSMS-005639Valid until 09.09.2027
ISO
10002
Customer Satisfaction

ISO 10002:2018

Complaints are recorded, root-cause analyzed and closed within the agreed time.

Certificate No ISO-002750Valid until 09.09.2027
Travel Agency Operating License

Group A Travel Agency

Group A travel agency operating license issued by the Ministry of Culture and Tourism of the Republic of Türkiye. Our tours, transfers and tourism organizations are carried out under this license.

Certificate No 18696Issued by T.C. Kültür ve Turizm Bakanlığı
Certification and ScopeCertification body: IQR International Certification Services LLC — IAS accreditation (MSCB-135, ISO/IEC 17021-1:2015). Scope: staff and student transport, airport transfers and vehicle rental services. The certification cycle is three years with annual surveillance audits.
Licenses and MembershipsTSE HYB Service Competence Certificate · TÜRSAB · IATA · travel agency license issued by the Turkish Ministry of Culture and Tourism, plus international memberships.
Human Resources

Quality Assurance and Training

Our trained people are the foundation of our service quality. Regular training and development programs are run in line with company objectives, and our entire driver and office team is periodically retrained and assessed.

Driver Training Programs

  • ISO 9001 Quality Management System awareness training
  • Transport legislation and traffic training
  • Ministry of Health psychotechnical assessment (periodic driver fitness test)
  • Defensive (safe) driving and accident prevention training
  • Eco-driving: fuel-efficient, low-emission driving
  • First aid training (Ministry of Health approved certification)
  • Safety in student transport; training for child passengers and escort staff
  • VIP service protocol: welcoming, dress code and confidentiality rules

Corporate and Operational Training

  • ISO 14001: environmental management and waste awareness
  • ISO 45001: risk assessment and site auditing
  • ISO 10002: complaint management and root-cause analysis
  • Operations software: usage and reporting training
  • Crisis management and communication: emergency scenarios
  • Data protection (KVKK/GDPR) and information security awareness
Staff Training and PerformancePerformance reviews are held twice a year, in the 6th and 12th month. This system forms the basis of career planning, personal development and rewards.
Occupational Health & SafetyAll employees are briefed regularly and our processes are continuously improved in accordance with ISO 45001 requirements.
Our References

Companies That Choose Us

We are the trusted transport partner of leading automotive, industrial, logistics, healthcare, maritime, tourism and hospitality organizations in Kocaeli and the surrounding region.

AutomotiveIndustry LogisticsHealthcare MaritimeTourism Hospitality
FORVIA
Faurecia
Matay
ArvinMeritor
Yazaki
Siemens
Trakya Cam
SAS Automotive
Major SKT
Çelik Halat
Alke
Orhan Holding
Teknik Malzeme
Tur Transit Logistics
Sardunya
Burger King
Kocaeli Üniversitesi Hastanesi
Gölcük Devlet Hastanesi
YAY Gemi Yapım
Soli Gemi İnşa
TVK Shipyard
Ramada Plaza by Wyndham İzmit
Wellborn Luxury Hotel
Richmond Nua Wellness-Spa
CEVA Logistics
Hampton by Hilton
Dual Borgstena
PERI
Noksel
Hwaseung TR
Tirsan
Ho Won
DSC Otomotiv
Toyota Boshoku Türkiye
ON7 Hotel
Crown Hotels
Tri-Wall Turkey
Pacific
Esea Agency
Ekerhan Seyahat Katalog 2026 Ekerhan Seyahat Catalogue 2026
Corporate Catalogue 2026

All our services in one file

Download our up-to-date corporate catalogue with our services, fleet, certificates and references, or send it with one tap to your procurement team, manager or business partner.

PDF · 21 pages · 6 MB · English

Contact us for a quotation

Share your shift plan, the address distribution of your personnel or your transfer program, and we will prepare a tailored price offer and route proposal within 24 hours.

Contact

Get in Touch

Our operations centre is reachable 24/7. Send us an e-mail, call us directly or complete the form below.

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